Sync Files with OneDrive on Mac OS X

The OneDrive sync app for Mac connects your OneDrive and SharePoint cloud storage with your Mac so that you can use Finder and other applications on your local machine to work with these files. The sync app creates local folders that mirror your cloud storage and makes sure that any changes are synchronised between the two.

Set Up

  1. Start OneDrive by pressing cmd + Space to launch a Spotlight and type OneDrive. This starts OneDrive Setup.
  2. Enter your work or school account and then select Sign in to set up your account.

Key Parts of OneDrive Setup

There are a few points of OneDrive Setup that are helpful to watch for:

  • When setting up OneDrive a defaults location is set. This can be changed during setup if required.
    On the This Is Your OneDrive Folder screen, click Change Location.

    Select a location where you would like to save your OneDrive files and click Choose this location.
    Now the This Is Your OneDrive Folder screen will display the new folder path chosen. Click Next to continue.
  • On the Sync Files from Your OneDrive screen, you can choose the folders you want to sync to your computer, and click Next. This conserves space on your computer, and reduces bandwidth needed for the sync processes.
  • You're done! Click Open my OneDrive folder to see your files sync to your folder.

You can find OneDrive up in your Menu bar. You'll have a cloud icon for every account you've connected to OneDrive. So if you have a work or school account and a personal account you are syncing their will be two cloud icons.

There will also be a folder in Finder call OneDrive - YourTenantName.

Turn on Finder Integration

If you're on OSX 10.10 or higher, get sync status directly from Finder by enabling Finder overlays in Settings.

  1. Click the Apple logo in the top left corner of your Mac Desktop and select System Preferences > Extensions.
  2. Toggle on the OneDrive Finder Integration to enable Finder overlays.

  3. You're done. Open up your OneDrive folder in Finder to see overlays on your files and folders.

Sync SharePoint Sites

To sync libraries and folders

  1. When signed into with your work or school M365 account, click the Microsoft 365 app launcher  in the top left, and then click SharePoint.
  2. Click the site that you want to sync.
  3. Click Documents or navigate to the subfolder that you want to sync.
  4. Click Sync.

  5. If your browser requests permission to use "Microsoft OneDrive," confirm that this is okay.
  6. Choose the folders that you want to sync, then click Start sync.

SharePoint team sites sync under a folder with your tenant name. The folder is automatically added to the left navigation panel in Finder.

Manage your syncing sites

You can manage your syncing sites in the sync app settings.

  1. Click the OneDrive icon in the menu bar.
  2. Click Preferences, and then the Account tab.
  3. To change the folders that you are syncing, click Choose Folders for that location, and then choose the folders you want to sync. To stop syncing a site, click Stop Sync next to the site. (Copies of the files will remain on your computer unless deleted)

For more information see Sync files with OneDrive on Mac OS X by Microsoft.

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