OneDrive is a useful backup tool to protect your Desktop, Documents and Pictures folders on your computer. It's of course only going to be of benefit if the backup function is switched on. This guide will show you how:
- Select the OneDrive icon(blue cloud icon) in the Windows notification area (bottom right of your screen).
- Select Help & Settings > Settings, then the Backup tab > Manage backup.
- Select the folders you want to be backed up, then select Start backup
OneDrive will now begin to back up your selected folders to your OneDrive account in the cloud. These folders are synchronised. This means that as you make changes to files in these folders, the changes are synchronised to your OneDrive account in the cloud in real-time. You also benefit from other OneDrive features such as file Version History and Sharing.
What if you don't see the Backup tab in the OneDrive settings?
This likely means you have an old version of the OneDrive app installed. You can download the latest version directly from Microsoft at https://www.microsoft.com/en-gb/microsoft-365/onedrive/download
How much data can you store in OneDrive?
If you are using OneDrive for Business as part of a Microsoft 365 (Work or School) account, you can back up a maximum of 1Tb of data, depending on how much free space is in your OneDrive.
If you are using OneDrive Personal (This is a White cloud on your taskbar), either as a free account, or a Microsoft 365 Personal or Family subscription, the amount you can backup will vary as follows:
- Free personal Microsoft account (OneDrive Basic) - Up to 5Gb of files
- Microsoft OneDrive Standalone 100Gb - Up to 100Gb of files
- Microsoft 365 Personal subscription - Up to 1Tb of files
- Microsoft 365 Family - Up to 6Tb of files (1Tb per person, up to 6 people on a family account)